hygiene systems

Hygiene management systems

The Holchem Hygiene Management System provides a complete but simple documentation system to manage the hygiene operation on your site.

Hygiene Systems

The Holchem Hygiene Management System provides a complete but simple documentation system to manage the hygiene operation on your site.

Legislation and codes of practice dictate that businesses must provide the cleaning instructions for all equipment and surfaces on site, including a system of control to show cleaning has been carried out according to the correct method.

Our hygiene management system is used for open plant cleaning and for Cleaning in Place (CIP). The system is tried and tested and complies with all known third-party standards and best practice.



Holchem provides a web based CIC creation and maintenance system that allows both ourselves and our customers quick access for easy creation and amending of the cleaning instruction card system; this system is called Gateway. It provides all cleaning instructions required to allow a business to successfully manage their hygiene operation.

Gateway allows users to add photos, cleaning frequencies, strip down procedures, key inspection points, chemicals and cleaning tools.

The Gateway brochure is available to Download


Hygeine Management Systems



Gateway Report for Hygeine Management Systems


Gateway consists of two parts: Head Quarters (HQ) and Client.

The HQ module is where each individual site is created and where basic site and area information together with authorised users are activated. In addition, different authorisation levels are set up on the system for the client’s users.


The Client module is where the detailed information is entered creating each specific CIC.  The Client module is used by our hygiene technologists to create the customer CICs and then if the customer chooses to manage their own system they take control enabling an authorised site user to modify, add and delete CICs.


Document Management

This Gateway function allows the user to view the following live documentation from Holchem:

  • Safety Data Sheets
  • Product Information Sheets
  • Disinfectant Test Data
  • Equipment Data Sheets
  • Technical Guides
  • Test Kit Methods.

Gateway only displays to the customer the Safety Data Sheets, Product Information Sheets and Disinfectant Tests Data for products that they buy from Holchem. This ensures the risk of selecting incorrect documentation is significantly reduced.


Gateway AC®

AC Gateway Logo

Gateway’s main function is the administration of Cleaning Instruction Cards, whereas Gateway AC® allows our customers to expand into the effective control of other aspects of their Hygiene Management System (HMS).

Gateway AC® provides the user with the ability to plan their hygiene programme for a rolling 12 months and create paper task sign off sheets or digitally record who completed the cleaning tasks.

The Planner module includes a calendar that provides the user with the ability to easily plan cleaning tasks throughout the year. Daily cleaning tasks are automatically planned by Gateway AC® and non-daily cleaning tasks can be dropped anywhere on the calendar and cascaded at the correct interval for the next 12 months. The Planner also allows cleaning tasks to be moved if the need arises, without impacting on future planned cleans.

The Task Control module allows the generation of accurate paperwork for signing off the planned cleans by the cleaning operative and the inspector. Alternatively, Gateway AC® users also have the option of being able to digitally record who completed the cleaning and inspection of items. If an item doesn’t meet the standards required, then a non-conformance can be raised, record why it failed and a reclean ordered. Gateway AC® also allows the recording of why a cleaning task wasn’t completed.

To ensure that all the collated information can be effectively interrogated and used to analyse the performance of a site’s hygiene function, each module is linked to the Management Reporting on Gateway AC®. This module can report on areas such as unplanned cleaning tasks, successful cleans, why cleans have been moved, who completes most successful cleaning tasks, etc.


Hygeine Management Systems Example Reporting


Holchem’s Hygiene Technologist Team of seven are located throughout the UK and Republic of Ireland and can create the Cleaning Instruction Cards from scratch and support our customers in setting up Gateway AC® and train relevant users.


Gateway AC® Tablet App

The Gateway AC® Tablet App allows cleaning tasks to be downloaded to one or several tablets, which can then be used to capture the sign off of these tasks ‘live’ on the factory floor. Users of the app can digitally sign off cleaning tasks as completed and checked, as well as take photos to prove something was cleaned on a date or for non-conformance purposes.

Once all the data has been captured on the factory floor and synchronised with Gateway AC®, it can be easily searched for and presented in reports on Gateway AC®.

Hygeine Management Systems Review



Cleaning in Place

In the Dairy, Brewery & Beverage sectors a large proportion of cleaning process will centre around CIP (cleaning in place).  Demonstration of cleaning sequence and parameters is required irrespective of the type of CIP system.


For Manual or Semi-Automatic Systems

Control of the clean relies on the operating procedure being followed, a record of the cleaning sequence and parameters being made and a check that the cleaning sequence and parameters were the same as those when validation was carried out.

Verification of the clean should also be carried out by periodic checks on cleanliness of the circuit after cleaning; for instance, ATP and micro testing.


For Automated Systems

  • Flow rate, conductivity and temperature can be monitored on the CIP feed and / or on the CIP return. The purpose of the monitoring is to provide reliable information to allow control of the cleaning sequence and recording of the cleaning sequence.
  • If monitoring on the feed, then as a minimum a flow rate switch must be incorporated on the return leg to ensure that the circuit is complete.
  • Control of the cleaning sequence is often automated and usually performed by a plc. The plc programme may provide instruction only and not interact with feedback from the sensors. In this case the record of the cleaning sequence and parameters needs to be assessed and verified for each clean to ensure that it meets the minimum criteria set during validation.
  • The plc programme may interact with feedback from the sensors. In this case the programme can be designed to ensure that the cleaning sequence and parameters are met. Deviation from the cleaning sequence and parameters can put the system on hold until met or abort the clean as failed.